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hire in Poland

Poland PEO &
Employer of Record

SALARY PAYMENT IN Polish Zloty (PLN)

CONTRACT LANGUAGES Polish / English

PAYROLL TAX 19.48% – 22.14%

PAYROLL CYCLE Monthly

TIME TO HIRE 24 hours

Hire and pay talents
with Horizons in
180+ countries

Simple, compliant hiring with Horizons PEO

Hire in Poland

Horizons ensures day-to-day guidance to help your business navigate Poland labor laws and regulations. Horizons also ensures payroll is processed weekly or fortnightly (the standard periods in Poland ), and that taxes are withheld as required.

As the Poland Employer of Record, Horizons is responsible for employee income tax withholding, payment of payroll taxes to state authorities, and submission of tax returns to the Poland  Tax Office. 

Partnering with our Poland PEO is the quickest and most cost-effective way to enter the Poland market.

Facts & Stats

PEO Platform Hire in Poland, and pay employees through our platform or app. PEO Cost Our Poland PEO solution is the most affordable on the market. Time-to-hire Fast onboarding in Poland, hire in as little as 24 hours.
Contracts We draft labor contracts compliant with Polish labor law. Local Benefits We administer all mandatory benefits and contributions in Poland. 180+ Countries It doesn’t stop with Poland — we are an international PEO
stay compliant with Poland labor laws

Employment Laws

Employment contracts in Poland

When hiring employees in Poland, it is vital that you write up a formal contract of employment for every employee and submit it to the social security office at least one week before the contract begins.

Contracts should include all relevant details, such as wage/salary, vacation and sick leave, and so on, and should be written in Polish with Polish zloty as the currency.

By partnering with our Poland PEO, Horizons’ team of local experts can provide assistance for drafting strong employment contracts that are compliant with local regulations. 

Fixed-term (max. duration: 33 months)
Probationary period 3 months (max.)
Termination notice period 2 weeks – 3 months
Severance 1 – 3 months
Special note Time after probation is seen as a completely separate contract. ‘Letter of Extension’ is granted by the employer when employee probation is passed.
 
Indefinite
Probationary period 3 months (max.)
Termination notice period 2 weeks – 3 months
Severance 1 – 3 months
Special note Time after probation is seen as a completely separate contract. ‘Letter of Extension’ is granted by the employer when employee probation is passed.

Working hours in Poland

The normal maximum working week in Poland is 40 hours, with no more than eight hours per day. If employees exceed this, they will need to be paid overtime. Overtime rates in Poland are between 150% and 200% of normal pay rate, or the employees can be offered an equal amount of time in future paid leave.

Hire compliantly in Poland without a local entity.

Quick, compliant hiring in 24 hours—no subsidiary required.

Public holidays in Poland

Employees in Poland receive 13 main public holidays. The following is an expanded list, and not all employers will offer all as paid leave:

Australia has a range of national public holidays that are celebrated annually. In 2023 these holidays are:
Date Holiday name
1 Jan, 2023 New Year’s Day
6 Jan, 2023 Epiphany
9 Apr, 2023 Easter Sunday
10 Apr, 2023 Easter Monday
1 May, 2023 Labor Day / May Day
3 May, 2023 Constitution Day
28 May, 2023 Whit Sunday
8 Jun, 2023 Corpus Christi
15 Aug, 2023 Assumption of Mary
1 Nov, 2023 All Saints’ Day
11 Nov, 2023 Independence Day
25 Dec, 2023 Christmas Day
26 Dec, 2023 Second Day of Christmas

Poland vacation leave

The amount of vacation leave in Poland that an employee is entitled to depends on how long they have worked (or been in education) in the country. For less than ten years working, employees are entitled to 20 days of paid vacation. For more than 10 years, the allowance increases to 26 days. Unused vacation leave carries over for up to three years. 

Poland sick leave

Employees in Poland can legally take at least 33 days of paid sick leave when they present a valid note from a doctor, with payments covered by their employer for this period. For longer absences the government covers any payments.

Parental leave in Poland

Employees in Poland are entitled to paid parental leave, and payments are covered by the government as opposed to the employer.

The standard amount of leave for the birth of one child is 20 weeks, but this can be as high as 37 weeks in the event of five or more children being born at once. Mothers must use at least 14 weeks after the birth, but can choose to return to work after this period, if they wish, for the father to use the remainder.

Fathers can take two weeks of leave, which must be taken by the time the child reaches two years old.

After this initial leave, parents can take 32 weeks each of parental leave, either separately or at the same time. Beyond this, employees with more than six months of employment can take up to 36 months of unpaid leave, which must be taken before the child turns six.

Taxation in Poland

Employees and employers in Poland must contribute a percentage of salary towards social benefits. These contributions cover things like pension funds, health coverage, workplace accident insurance, and more. Employees usually need to contribute roughly 14% of their salaries, and employers must contribute up to around 18%.

The personal income tax rate in Poland is between 17% and 32%, depending on earnings.

The corporate tax rate in Poland is generally 19%.

Health coverage in Poland

Healthcare insurance is covered as part of the social benefits contributions paid by both employers and employees. Private health insurance is not necessary, but some employers choose to provide it as part of their benefits packages.

Terminations and severance in Poland

Contracts of employment can be terminated at any time if agreed by both the employer and employee. Otherwise, notice period must generally be given. For fixed and indefinite-term contracts, the notice period is two weeks when people have been employed for less than six months, one month of notice if they have been employed for between six months and three years, and three months of notice if they have been employed for more than three years.

Navigating employee terminations and handling severance packages can be complicated for companies expanding overseas for the first time. Horizons’ Poland PEO can mitigate risk for foreign companies and provide guidance through this process.  

hassle-free Poland compensation & benefits

Compensation & Benefits

Compensation laws in Poland

The minimum wage in Poland is 2,600 PLN per month, but this is set to rise to 3,000 per month in 2021.

Minimum Wage Country Comparison Chart (Per month in USD)
Switzerland (Geneva) $4,000
Italy $2,255
Australia $1996
Algeria $156
Uzbekistan $22
Benefit management in Poland

Building a benefits system for your Polish workforce can be difficult and complicated to navigate if you are not familiar with the country, its customs, and its employment laws. To set it up independently, it can take several weeks and potentially lead to unexpected delays.

Horizons can simplify your Poland benefits management. Our Poland experts can handle everything for you, helping you focus on a successful expansion operation.

Hire in Poland in 24h
without your own local entity.

With Horizons, you get quick service, transparent pricing, and expert support.

FAQs

A Poland PEO and a Poland EOR are two types of companies which specialize in providing human resources services to businesses in Poland.

The main difference between a Poland PEO and a Poland EOR is in the scope of their services.

Poland PEOs provide a full range of HR services, including payroll, benefits administration, and employee recruiting—all under one roof as a co-employer. Engaging a Poland PEO is essentially outsourcing your HR duties in Poland.

Poland EORs actually take over as the legal employer of your employees based abroad. Poland EORs become responsible for labor compliance for your employees in Poland.

At Horizons, we offer both PEO and EOR services in Poland. Get in touch now and let us know what service you are seeking.

A PEO in Poland can feasibly hire both local and foreign nationals to work in Poland.

However, the ability of Horizons to sponsor your foreign national employee in Poland may be limited due to visa quotas practiced in many countries.

Contact us with your requirements and our Global Mobility team with review the case and get back to you within 2 business days.

In most cases, Horizons’ Poland PEO can hire & onboard your employee within 24 hours. The actual start date of the employee will depend on their notice period obligation to their previous employer as well as any relevant hiring rules in Poland.

It is possible to get a work visa in Poland. Horizons’ Global Mobility team is a dedicated team of work visa experts. They assess the details of each case to determine feasibility and costs before Horizons applies for the work visa on behalf of your employee. If the Global Mobility team determines that your case is feasible, the process is smooth and transparent. Visa spots in Poland are limited, however—get started today to secure your employees’ visa spot.